Employee records people actually maintain
One permissioned record per person, kept current by the employee through self-service: details, documents, qualifications, training and leave.
See the full feature list →PHI HR — simple, secure HR management
Get the people admin out of spreadsheets — and get the contracts signed
PHI HR keeps employee records, documents, training and leave in one secure place, then issues employment contracts your team can sign and countersign with the evidence retained. Built for employers who need to produce evidence on demand — for CQC inspections, Ofsted visits, or an employment tribunal.
Plans from £29 a month →
Trials are set up by our team, not an automated sign-up — we won't ask for card details or create an account until we've spoken to you.
app.phihr.co.uk — Company admin dashboard
Built for UK employers
UK public holiday calendars, Right to Work and DBS document tracking, and leave rules written around UK working patterns.
Employee data stored in the UK
Your data is held in AWS London. The web tier is served from a global edge network, so we say UK data storage rather than overclaiming.
Your company's data stays yours
Each company's records are separated from every other company's, and delegated administrators cannot reach bank, identity or pay data.
Evidence that survives a challenge
Every signed contract is stored with tamper-evident proof of exactly what was signed and when.
app.phihr.co.uk — DocSign requests
Contracts & e-signature · Essential and above
The bit most HR tools leave to email
Upload your PDF contract, place the signature fields exactly where they belong, and let the employee sign from any device. Your nominated authorised signatory countersigns, and every signed contract is stored with tamper-evident proof of exactly what was signed and when.
- Full history kept for every correction, renewal or replacement contract.
- Employees can reject or request a correction, giving a reason
- A delegated Contracts Officer who cannot see bank or identity data
- Nobody can administer or sign their own contract
The rest of your HR admin, covered.
Compliance that chases itself
Required documents per role, review and approval, and automated expiry reminders at 42, 35, 14 and 7 days. Right to Work, DBS (Disclosure and Barring Service) and identity documents tracked and evidenced.
How compliance works →Leave for workforces that are not simple
Requests, approvals and balances on every plan. Advanced Leave adds FTE (full-time equivalent) entitlement, multi-week patterns, hours-worked accrual and restricted periods.
Advanced Leave detail →Feature status (LIVE / COMING SOON / PLANNED) is shown throughout — see footer.
Your records stay accurate because employees keep them that way
The self-service portal is included on every plan. Staff update their details, upload required documents, book leave, log training and CPD (continuing professional development), and sign contracts — and profile completion scoring shows exactly what is still missing, with reminders that say what type of item is missing — e.g. “a document is overdue” — without exposing the underlying data.
Take the product tourapp.phihr.co.uk — Employee portal dashboard
Built around your sector
The same product, positioned around the paperwork you cannot afford to get wrong.
Care & supported living
Evidence you can put in front of an inspector
Care providers →Education
Single central record keeping, without the spreadsheet
Schools & education →Professional services & SMEs
Grown-up HR admin without a grown-up HR department
SMEs & professional services →Which package is right for you?
Three questions. The answer is worked out from the actual plan limits and entitlements — no email address required, and we will tell you if a cheaper plan does the job.
Your recommendation
Answer the questions and we will show the smallest plan that genuinely covers you, with the reasons behind it.
You can subscribe online through our secure payment provider, or send us an enquiry and we will set your company up for you. Either way, card details are only ever entered on the payment provider's own secure page, and a member of the team configures your company, plan and first administrator before inviting you in.
Yes, trials are available, but they are arranged manually by our team rather than created automatically. Tell us what you need on the enquiry form and we will confirm the arrangement with you directly.
No. PHI HR does not process payroll, produce payslips or submit anything to HMRC. You can optionally enable bank-detail capture so employee bank details are collected and stored securely for you to pass to your payroll provider — that is the extent of it.
Use the package finder on the pricing page: it asks about your headcount, whether you need to issue and sign employment contracts, and whether you have part-time, bank or peak-period complexity, then recommends a plan.
Employee data is stored in the United Kingdom, in AWS London. The web application itself is served over a global edge network, so we describe PHI HR as having UK data storage rather than claiming the entire service runs only in the UK.
Start with a conversation, not a credit card
Tell us how your organisation works and we will set up a trial company configured around it — or tell you honestly if PHI HR isn't the right fit for you.