PHI HR — smarter people management

Education

Single central record keeping, without the spreadsheet

Schools, colleges and trusts juggle teaching staff, support staff, part-time timetables and a constant compliance burden. PHI HR gives you one accurate record per person and calculates entitlement for genuinely irregular working patterns.

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Sound familiar?

  • Support staff on part-time and irregular patterns whose entitlement is calculated by hand
  • Safeguarding and identity documents held in several places at once
  • Leave requests clustering around the same pressure points in the year
  • New starters chased by email for the same documents, repeatedly

How PHI HR helps

Multi-week working patterns with per-day hours

Professional

Define a repeating multi-week cycle with the hours worked on each day, and let entitlement follow the pattern instead of a spreadsheet formula.

Part-time and FTE entitlement

Professional

FTE fractions, weekly hours and part-time bases feed pro-rata entitlement, rounding and carry-forward automatically.

Restricted periods for peak times

Professional

Warn or block leave requests during the periods you cannot cover, with a controlled exceptional-request route and senior approval queue.

Safeguarding and identity documents tracked centrally

Required documents per role, review and approval, expiry monitoring and automated reminders — with a permanent history of what was held and when.

Onboarding that chases itself

Invite new starters, score their profile completion and let automated reminders name what is still missing.

What it looks like

app.phihr.co.uk — Working patterns
PHI HR working patterns configuration showing weekly working hours used for part-time entitlement calculations.
Working patterns drive part-time and FTE entitlement.
app.phihr.co.uk — Advanced leave policies
PHI HR advanced leave policy configuration screen with accrual and entitlement rules for a synthetic demo company.
Advanced leave policies: FTE, accrual and entitlement rules.
app.phihr.co.uk — Restricted periods
PHI HR restricted periods configuration screen showing block-out dates and exception handling.
Restricted periods and controlled exceptional circumstances.

Where PHI HR stops

So you are not surprised later:

  • PHI HR does not currently provide term-time-only entitlement calculation or term-time contract automation. Term-time working is typically modelled using working patterns and FTE — talk to us about your specific arrangement before you buy.
  • PHI HR is not a single central record (SCR) product and does not perform statutory safeguarding checks. It records and evidences the documents you hold.
  • There is no cover, supply or timetable management.

Usual starting point

Professional

Working patterns, FTE entitlement and restricted periods are the reason most education customers need Professional.

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Other sectors

Care & supported livingProfessional services & SMEs