What PHI HR does — and what it does not

A single secure record per employee, scoped strictly to your company.

Staff maintain their own details, upload documents, book leave and log training.

Invite new starters and track their onboarding progress, with automated chasers every 7 days.

Deterministic completion scoring that shows exactly which categories are still missing.

Privacy-safe reminders naming the missing categories, never the data itself. 24-hour cooldown, fully audited.

Captured as part of the profile completion model.

Import your existing staff list from a CSV template.

Essential and above

Optionally collect and securely store employee bank details ready to hand to your payroll provider. PHI HR does not run payroll or produce payslips.

Optional company setting; Company Admin only

Permissioned uploads with a file-type allowlist per document kind.

Define which documents each role or employee must hold.

Pending → approved or rejected, with the reviewer's identity recorded.

Company-configurable first notice (42 days by default), then 35, 14 and 7 days.

Record, track and evidence Right to Work, DBS (Disclosure and Barring Service), passport, visa, BRP and driving licence documents. This is record-keeping and expiry monitoring — PHI HR is not a verification or checking service.

Store current CVs and qualification documents against each record.

Log training and CPD (continuing professional development) with verification status and expiry alerts. No course catalogue or e-learning.

Replacements retain the original; deletions are request-and-approve with evidence kept.

Assistive field extraction with mandatory human review. Assistive only — it does not verify documents.

Essential and above

Upload your own employment contract as a PDF and send it for signature. PDF only — no DOC/DOCX and no template generation.

Essential and above

Drag signature, initials, name, date, job title, company name and checkbox fields onto the exact page position.

Essential and above

Employees sign from any device with a drawn, typed or uploaded mark.

Essential and above

Nominate who may countersign on the company's behalf. Company Admin only, never delegated.

Essential and above

Employee signs first, then your authorised signatory countersigns.

Essential and above

Contracts can only be prepared once the employee's record meets your minimum profile-completion threshold.

Essential and above

Employees can reject or request a correction with a mandatory reason; you can withdraw an unsigned contract.

Essential and above

Issue v2, v3 and beyond with full lineage, or supersede a signed contract without ever losing the original evidence.

Essential and above

Permanent history, retained signed PDFs, SHA-256 version fingerprints, consent text, timestamps and device evidence.

Essential and above

Nobody can administer or sign their own contract — enforced in the database, not just the interface.

Essential and above

Building your contract from a template inside PHI HR.

Word document support alongside PDF.

Requests, approval queues, running balances and half-days.

Public holiday calendars applied to entitlement.

Attach evidence to a leave request where your policy requires it.

Accrual modes, pro-rata, rounding, carry-forward with expiry, first-year and mid-month start rules.

Professional and above

Per-day hours across a repeating multi-week cycle.

Professional and above

FTE (full-time equivalent) fractions, weekly hours and part-time bases feed entitlement automatically.

Professional and above

Accrual from hours worked for bank, casual and zero-hours staff, with a worked-hours import.

Professional and above

Warn or block leave in peak periods, with a controlled exceptional-request route.

Professional and above

Escalated review queue for exceptional and restricted-period requests.

Professional and above

Recording attendance against working patterns.

Structure your organisation your way, including multiple work locations.

Company Admin holds full authority; HR Admin and staff roles are separated.

Grant a Contracts Officer exactly the permissions they need — they provably cannot see bank, identity or pay data. Eight permission keys are live today.

Delegated officers see only name, status and job title — by design.

Company and per-domain audit events across contracts, leave, documents and training.

Every table is company-scoped and membership-gated, with row-level security enabled throughout.

The full contract signing lifecycle, document expiry and onboarding reminders, all with delivery logging.

Headcount, who is on leave, pending starts, outstanding actions and recent activity.

Extending delegated administration beyond contracts and employee summary.

Deeper workforce reporting beyond today's dashboards and lists.

Apply your own identity across the employee experience.

Expense and mileage claims, and a company property register.

Exporting your data as CSV, PDF or XLSX. Today, CSV is inbound only (employee import and worked hours).

SSO/SAML and MFA on top of the current password and reset controls.

Programmatic access and third-party integrations.

A visual hierarchy browser. Reporting lines are recorded today, but there is no chart view.